How to Write the Perfect RFP (Request for Proposal) to Attract the Right VA
Submitting a clear, detailed RFP dramatically increases your chances of finding the perfect VA. The better your brief, the better the responses.
Here’s how to write an RFP that attracts top-tier talent.
1. Start With a Clear Overview of Your Business
A VA needs context.
Include:
- Who you serve
- What you do
- How large your team is
- Your goals
This helps them understand your world.
2. Describe What You Need Help With
Be detailed:
- Daily tasks
- Weekly tasks
- Monthly tasks
- One-off projects
The clearer the list, the better the match.
3. Include the Skills You’re Looking For
Examples:
- Canva
- Meta Business Suite
- ClickUp
- G-Suite
- WordPress
- Customer service tools
Be specific.
4. Provide Your Expected Hours or Budget
This saves time for everyone.
5. Describe Your Ideal VA Personality
Do you want someone:
- Proactive?
- Creative?
- Analytical?
- Patient?
- Fast-paced?
Personality matters.
6. What Happens After You Submit
On platforms like Find My Next VA, qualified VAs will respond directly to your RFP—saving you hours of searching.